--- title: How do I create an RFP? description: Are you looking to create and send an RFP in EventPipe? Here's how! --- [Skip to content](https://learn.eventpipe.com/eventpipe-knowledge-base/how-do-i-create-an-rfp#main-content) English Show submenu for translations ![eventpipe-logo-4](https://learn.eventpipe.com/hs-fs/hubfs/eventpipe-logo-4.png?width=350&height=92&name=eventpipe-logo-4.png) Open main navigation Close main navigation - English Show submenu for translations Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [EventPipe Client Knowledge Base](https://learn.eventpipe.com/eventpipe-knowledge-base?hsLang=en) 2. [System Managment](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en) 3. [RFP](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#rfp) # How do I create an RFP? ## Are you looking to create and send an RFP in EventPipe? Here's how!   **Step One:** Navigate to the RFPs tab for an event  ![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-32-00%E2%80%AFPM-png.png?width=688&height=248&name=Screenshot%202024-05-01%20at%202-32-00%E2%80%AFPM-png.png)   **Step Two:** Click "New RFP" and fill out all required fields (anything with a red asterisk) - start with event details  ![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-33-04%E2%80%AFPM-png.png?width=688&height=248&name=Screenshot%202024-05-01%20at%202-33-04%E2%80%AFPM-png.png) ![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-40-24%E2%80%AFPM-png.png?width=688&height=70&name=Screenshot%202024-05-01%20at%202-40-24%E2%80%AFPM-png.png) > **RFP NAME:** Internal name. The name of the event is what will appear to hotels. This is a name for your records. > > **Proposal Due Date:** When you are telling hotels to have the bid complete by > > **Proposal Decision Date:** The date you will have a decision for the hotel by on whether or not you will partner  > > **Comp Ratio:** the number of comp nights you are looking for per rooms booked. Ex: 1 per 20, 1 per 30 > > **Commission Rate:** What percent commission you are looking to contract. Please note, you need an IATA to collect a commission.  > > **Rebate Amount:** the flat amount per night that the hotel pays you post-event  > > **Check In:** This will populate from the event settings > > **Check Out:** This will populate from the event settings > > **Hotel Cutoff Date:** This will automatically be set to two weeks prior to event start but can be changed  > > **Event Description:** This is a free text field and your opportunity to display the event's value and needs to your hotels! This is the first thing they read when they open an RFP. > > **Cancellation Policy Notes:** This is not a required field, but is helper text to guide the hotels in knowing what cancellation policies are best suited for your guests  > > **Amenities:** What amenities are important to your group? Type and select from the pre-built options so hotels can quickly tell you if they have them or not when responding to your bid. **Step Three:** Room Types - build your room block pattern  > First, select the Room Type you are looking to contract. Please note, you can have multiple room types. ![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-42-02%E2%80%AFPM-png.png?width=688&height=260&name=Screenshot%202024-05-01%20at%202-42-02%E2%80%AFPM-png.png) > Next, enter the number of rooms per night you are looking to contract and have listed on the RFP. > > Please note, your peak nights will show up and you can add rooms before or after through the dropdown on the corner of the room block that states "Add Row."  > > In addition, you can breakdown how many rooms you need for attendees, staff, guaranteed comps, through the columns ![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-42-22%E2%80%AFPM-png.png?width=2836&height=1052&name=Screenshot%202024-05-01%20at%202-42-22%E2%80%AFPM-png.png) **Step Four: Concessions** > You can add concessions beyond rebate, commission, etc through the free form textboxes under commission. For example, Double Meeting Planner Points, Early Check-In, Meeting Space, etc. > > Any concession added, the hotel will be able to respond yes or no to via a grid when they response. **![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-44-35%E2%80%AFPM-png.png?width=2836&height=436&name=Screenshot%202024-05-01%20at%202-44-35%E2%80%AFPM-png.png)**   **Step Five: Terms & Conditions**  > Terms and Conditions are your non-negotiables for partnership. These are the things you want listed in black & white for the hotel agree to upon submitting the bid. > > TIP: You can use our PipeTools template tool so you don't have to type these out every time. You will see there is a template dropdown. **![](https://learn.eventpipe.com/hs-fs/hubfs/Screenshot%202024-05-01%20at%202-46-19%E2%80%AFPM-png.png?width=688&height=250&name=Screenshot%202024-05-01%20at%202-46-19%E2%80%AFPM-png.png)**   **Once complete, click the blue Save button in the bottom or top right and your RFP will be created!**  - [Getting Started!](https://learn.eventpipe.com/eventpipe-knowledge-base/getting-started?hsLang=en#main-content) - [Where do I begin?](https://learn.eventpipe.com/eventpipe-knowledge-base/getting-started?hsLang=en#where-do-i-begin) - [EventPipe Client Support & Ticketing](https://learn.eventpipe.com/eventpipe-knowledge-base/eventpipe-client-support-ticketing?hsLang=en) - [Company Settings & Users](https://learn.eventpipe.com/eventpipe-knowledge-base/company-settings-users?hsLang=en) - [Lifecycle Of An Event](https://learn.eventpipe.com/eventpipe-knowledge-base/lifecycle-of-an-event?hsLang=en) - [System Managment](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#main-content) - [Event Companies](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#event-companies) - [Adding Inventory](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#adding-inventory) - [Venues](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#venues) - [RFP](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#rfp) - [Reservation Management](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#reservation-management) - [Fees, Rebates, Commissions](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#fees-rebates-commissions) - [Event Creation](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#event-creation) - [Pickup Reporting & Invoicing](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#pickup-reporting-invoicing) - [Event Close Out](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#event-close-out) - [Waitlist](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#waitlist) - [Inventory Management](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#inventory-management) - [Booking Site](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#booking-site) - [Group Block Management](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#group-block-management) - [Accounting & Reconciliation](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#accounting-reconciliation) - [Event Creation & Settings](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#event-creation-settings) - [Staff Rooms](https://learn.eventpipe.com/eventpipe-knowledge-base/system-managment?hsLang=en#staff-rooms) - [PipeSights](https://learn.eventpipe.com/eventpipe-knowledge-base/pipesights?hsLang=en) - [Product Add-Ons](https://learn.eventpipe.com/eventpipe-knowledge-base/product-add-ons?hsLang=en#main-content) - [Booking Protection](https://learn.eventpipe.com/eventpipe-knowledge-base/product-add-ons?hsLang=en#booking-protection) - [EventPipe Live Hotel Inventory](https://learn.eventpipe.com/eventpipe-knowledge-base/product-add-ons?hsLang=en#eventpipe-live-hotel-inventory) [![eventpipe logo](https://learn.eventpipe.com/hs-fs/hubfs/eventpipe-logo-2.png?width=220&height=54&name=eventpipe-logo-2.png "eventpipe logo")](http://eventpipe.com) Need support? 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