Do you have a need to create reservations in bulk without charging the guest and want to bypass using the main attendee booking site? Here's how!
EventPipe is thrilled to introduce the rooming list upload feature that simplifies the process of making bulk reservations at a specific event hotel through an effortless template upload. Let's dive into how it works.
What situations are suitable for using this tool? It is perfect for helping large groups or teams make bulk reservations under a Master Bill, transferring groups in bulk from one hotel to another, and more!
STEP ONE: Find the event hotel
Begin by locating the event hotel where you wish to make reservations. Simply click on the event hotel and then access the menu icon located next to the "Export Rooming List" button. From there, you will find the option to "Upload Reservations."
STEP TWO: Download the rooming list template
Once you click on Upload Reservations, you will be directed to a screen below that provides a step-by-step guide on how to utilize the tool. Begin by selecting the blue "Download Template" button to get started.
STEP THREE: Fill out the template & save it to your desktop
Begin by opening the downloaded template file and filling in all the required information. Keep in mind that any field marked with a * is mandatory.
TIP: Copy the Room Type from the Room Types tab or use the dropdown
STEP FOUR: Upload the filled out template into the system
Select the "Choose File" button, pick the desired file from your desktop, and then click on the Upload File button in the bottom right corner to proceed.
STEP FIVE: Monitor file progress
Click Track Uploaded Files to monitor the progress of your reservations. This feature displays the number of reservations that have been successfully processed. It also serves as a tool to identify any potential issues with uploading your file, such as missing a required field on the spreadsheet due to user error.
STEP SIX: Viewing and managing reservations
Once the file is processed, your reservations will be visible within the application in the event hotel's reservations tab, the event's reservations tab, and the universal search, just as if they were made through an active booking site.
When viewing the reservation list, the system will indicate that the reservation originated from a File Upload.
Who will receive a confirmation email? The email address listed in Column G - Primary Email.Is the credit card associated with the reservation charged? No! Creating reservations through this tool ensure no fees are charged to the card on file at the time of booking.
